ࡱ> 3 f1bjbj&& 2DhDh0)5> > 80///////$>24///,"""."/""+,,1.0<X0+,\5mt\5,,\5,TuuU"uuuuu//tuuuX0uuuu\5uuuuuuuuu> X :  72-150-1 BOT 11-14-18 SCHEDULING TIMELINES & PROCEDURES Steps for scheduling General Education Course Requirements StepAction StepsResponsible Party Time of Occurrence 1Complete, maintain, and utilize student tracking database(s) for General Education courses. Database(s)will be shared with academic chairs for proper career advisement.Faculty General Education Director and assigned Center StaffEnd of each semester2Create a 2-year General Education rotation schedule for freshman based on prior year trends of entering and existing freshmen: admittance and enrollment. The availability of qualified faculty and approved adjunct must be considered.Faculty General Education Director and assigned Center StaffEvery other spring semester3Identify the best location and approved mode of delivery for the courses that will meet the majority of student need.Faculty General Education Director and assigned Center StaffEvery spring semester4Complete and maintain an individual plan of study for new and existing students admitted to 鶹. The plan will focus on General Education requirements. Assigned Center StaffBeginning of each semester for new students, end of fall and spring semester for existing students until sophomore year5Must consider alternate course rotations for students who are readmitted, on approved deferment, return from deferment, off suspension, transfer in or who have not successfully completed the course.Faculty General Education Director and assigned Center StaffEnd of fall and spring semester for upcoming semester6Must schedule General Education courses considering the students who will transfer to another college or universityFaculty General Education Director and assigned Center StaffEnd of each semester Steps for Scheduling Professional Course Requirements StepAction stepsResponsible PartyTime of Occurrence1Complete, maintain, and utilize Student tracking database(s) for Professional or required Courses. Database(s) will be shared with Center directors and counselors for proper advisement.Department Chairs End of each semester2Create a 2-year rotation schedule based on Departments course sequence for each degree. Primarily for students admitted to each program. The availability of qualified faculty and approved adjunct must be considered.Department Chairs Every other spring semester3Identify the best location and approved mode of delivery for the course that will meet the majority of student need.Department Chairs and Center DirectorsEvery semester4Complete and maintain an individual plan of completion for each existing student admitted into the degree program. Data base will be shared with college centers.Department Chairs or assigned faculty and Center CounselorEnd of fall and spring semester5Must consider alternate course rotations for students who are readmitted, on approved deferment, return from deferment, off suspension, transfer in or who have not successfully completed the course.Department Chairs Collaborate with Center Directors and RegistrarEnd of fall and spring semester 6Academic Departments must adjust 2-year schedule based on student completion each year and students readmitted into the program Department Chairs End of fall and spring semester SCHEDULING TIMELINES All two-year and adjusted schedules will follow the following timelines. Two-year scheduling occurs every other year. The Center Directors, Faculty General Education Director and Academic Department Chairs will follow the scheduling time lines each semester to add courses to the schedule for students who are readmitted, on approved deferment, return from deferment, off suspension, transfer in or who have not successfully completed the course. ActivityResponsible PartyDueCalendar DateSubmit proposed schedule with probable enrollment to the Vice President for InstructionChairs submit schedule for professional core requirements. Monday afternoon of 5th week of classes__________ To VP for Instruction & Dept. Chairs.Schedule made available to Center DirectorsVP for Instruction officeWednesday morning of 5th week of classes___________Submit proposed schedule with probable enrollment to the Vice-President for Instruction Department Chairs and Center DirectorsFriday morning of the 5th week of classes Department Chairs assign full-time faculty to all general education and professional core courses. Department ChairsFriday morning of the 6th week of classes___________The schedule is returned to Center Directors with full-time faculty assigned.Vice-President for Instruction OfficeMonday morning of the 7th week of classesDepartment Chairs and Center Directors meet to review schedule.Department Chairs and Center DirectorsTuesday morning of 7th week of classes___________The course schedule, with changes & full-time and adjunct faculty assigned, turned into Vice-President for Instruction.Department Chairs and Center Directors Wednesday morning of 7th week of classes___________Final schedule done & sent out to centers and staff. Course textbook adoptions openVP for Instruction officeFriday afternoon of 7th week of classes___________Course textbook adoptions dueDepartment Chairs 10th week of classes.___________Departmental pre-advisingDepartment Chairs, Center staff, and advisors.11th week of classes___________ COURSE SCHEDULING PROCEDURE/GUIDELINES All 2-year and adjusted schedules will follow procedures and guidelines. Two-year scheduling occurs every other year. The Center Directors, Faculty General Education Director and Academic Department Chairs will follow the scheduling procedures and guidelines each semester to add courses to the schedule for students who are readmitted, on approved deferment, return from deferment, off suspension, transfer in or who have not successfully completed the course. ActivityPerson ResponsibleDue DatePlanning meeting for all center directors, counselors and academic advisors to review procedures, responsibility, deadlines and changes in status sheets/major requirements.VP for Instruction and Enrollment Management DirectorFirst-week faculty returnsPotential Graduate applications completed at time of registration.Center Counselors and Department AdvisorsAt the start registrationCourse confirmation meeting for present semester with course closing/opening and changes in credit hours or lab fees.VP for Instruction, Center Directors, and Department Chairs1st week after registration endsPresent proposed schedule to Local Boards for their review and/or recommendations.Center Directors5th week of classSubmit preferred schedule with probable student enrollments to VP for Instruction.Center Directors5th week of class (Friday Morning)Complete schedule and meet with Chairpersons and Center Directors to review schedule. VP for Instruction7th week/ TuesdayTextbook Adoptions open.Full-time Faculty and Department Chairs7th week of classFinal schedule distributed.VP for Instruction8th week of classPublicity for courses.Center Directors, Institutional Development, Student Success Committee, Department Chairs, and FacultyOn-goingCancellation of courses without approved instructor.VP for Instruction, Department Chair, and Center Directors1 week after registration endsCancellation of courses without sufficient enrollment.VP for Instruction, Department Chair, and Center Directors1 week after registration ends GUIDELINES 1. Final responsibility for scheduling of classes shall rest with the VP for Instruction who must consult and receive consensus with Center Directors and Department Chairs to assure compliance with all policies and procedures. 2. It is the responsibility of the Counselor in each Center and academic advisors assigned to the Center to make sure that course requests are compatible with student needs and course prerequisites. 3. Student surveys are the responsibility of the Counselor and academic advisor. Unanticipated community and student needs for courses not planned through utilized student records are the responsibility of Center Directors. 4. It is the responsibility of the VP for Instruction, Center Directors, and Department Chairs to distribute full time faculty assignments in such a way as to assure that no center has a disproportionate number of part-time faculty to recruit. 5. Academic Advisors are assigned to Centers according to procedures developed by the instructional division as part of each faculty members work plan. 6. Center Directors are responsible for academic advisors in terms of reporting to the VP for Instruction on their effectiveness and attention to duty. 7. Center Directors are responsible for reviewing proposed schedule with the local college board for concurrence. 8. Student travel to other centers may be required for some courses in order to expedite graduation. Every effort will be made to deliver courses at each center for the students of that center. 9. Adjunct Faculty are hired by the Instructional Division from those approved through the respective Department Chairs according to established policy. (See 61-350) 10. Textbooks ordering is the responsibility of full-time faculty through the respective chair. Textbook ordering for part-timers is the responsibility of Department Chairs. 11. Students who will graduate at the end of the academic year should receive priority on course requests. If the student has made a reasonable effort to complete the requirements, the Center Director should notify the VP and the course will be requesting classes. 12. Restricted or special programs for nursing, agriculture, and special projects are not the scheduling responsibility of the Center staff although courses in these areas may be offered in the Centers. The center director will need sufficient notice of these classes in order to schedule a classroom. 13. Enrollment limitations are in place on all courses, 30 for all courses, except 093 courses which will not be more than 25. Other courses may be limited because of special nature (i.e., labs). 14. Classes which constitute the college core requirements will be offered on an established, rotating schedule in all but the smallest centers. In these centers, they will be offered based upon student request. The rotating schedule of core classes will be posted in each center so students will be able to plan their course accordingly.      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