ࡱ> 3 9bjbj&& 2 DhDh1+> > 8t1ll]" U1W1W1W1W1W1W1$36h{1]]{11, $ $ $/p $U1 $ $r!-}. )nic-/1<1-6D6}.}.6.@ ${1{1!D16> X :  72-150-1 BOT 11-14-18 SCHEDULING TIME-LINES & PROCEDURES Steps for scheduling General Education Course Requirements StepAction StepsResponsible Party Time of Occurrence 1Complete, maintain, and utilize student tracking database(s) for General Education courses. Database(s)will be shared with academic chairs for proper career advisement.Faculty General Education Director; and Aassigned College Center StaffEend of each semester2Create a 2-year General Education rotation schedule for freshman based on prior year trends of entering and existing freshmen: admittance and enrollment. The availability of qualified faculty and approved adjunct must be considered.Faculty General Education Director; and Aassigned College Center StaffEvery other spring semester3Identify the best location and approved mode of delivery for the courses that will meet the majority of student need.Faculty General Education Director; and Aassigned College Center StaffEvery spring semester4Complete and maintain an individual plan of study for new and existing students admitted to 鶹. The plan will focus on General Education requirements. Assigned College Center StaffBeginning of each semester for new students, end of fall and spring semester for existing students until sophomore year5Must consider alternate course rotations for students who are readmitted, on approved deferment, return from deferment, off suspension, transfer in or who have not successfully completed the course.Faculty General Education Director; and Aassigned College Center StaffEnd of fall and spring semester for upcoming semester6Must schedule General Education courses considering the students who will transfer to another college or universityFaculty General Education Director; and Aassigned College Center StaffEnd of each semester Steps for Sscheduling Professional Course Requirements StepAction stepsResponsible PartyTime of Occurrence1Complete, maintain, and utilize Student tracking database(s) for Professional or required Courses. Database(s) will be shared with Center directors and counselors for proper advisement.Academic Department ChairsEnd of each semester2Create a 2-year rotation schedule based on Departments course sequence for each degree. Primarily for students admitted to each program. The availability of qualified faculty and approved adjunct must be considered.Academic Department ChairsEvery other spring Semester3Identify the best location and approved mode of delivery for the course that will meet the majority of student need.Academic Department Chairs and Center DirectorsEvery semester4Complete and maintain an individual plan of completion for each existing student admitted into the degree program. Data base will be shared with district college centers.Academic Department Chairs or assigned faculty, District Center CounselorEnd of fall and spring semester5Must consider alternate course rotations for students who are readmitted, on approved deferment, return from deferment, off suspension, transfer in or who have not successfully completed the course.Academic Department Chairs collaborate with Center Directors and registrarEnd of fall and spring semester 6Academic Departments must adjust a 2-year schedule based on student completion each year and students readmitted into the program Academic Department ChairsEnd of fall and spring semester SCHEDULING TIME-LINES All two-year and adjusted schedules will follow the following timelines. Two-year scheduling occurs every other year. The Center Directors, Faculty General Education Director and Academic Department Chairs will follow the scheduling time lines each semester to add courses to the schedule for students who are readmitted, on approved deferment, return from deferment, off suspension, transfer in or who have not successfully completed the course. ActivityResponsible PartyDueCalendar Date__________ At time of registration.Submit proposed schedule with probable enrollment to the Vice-President for InstructionCenter Directors and faculty general education director for General Education and Department Chairs submit schedule for professional core requirements. Wednesday Monday afternoon of 5th 6th week of classes__________ To VP for Instruction & Dept. Chairs.Schedule made available to Dept. Chairs. and Center DirectorsVP for Instruction officeFriday Wednesday morning of 5th 6th week of classes.___________Submit proposed schedule with probable enrollment to the Vice-President for InstructionDepartment Chairs and Center DirectorsFriday morning of the 5th week of classes Department Chairs assign full-time faculty-to all general education and professional core courses. Department ChairsFriday noon morning of the 6th 7th week of classes___________The schedule is returned to Center Directors with full-time faculty assigned.Vice-President of for Instruction OfficeMonday morning of the 7th week of classesDepartment Chairs and District Center Directors meet to review schedule.Department Chairs and /District Center Directors.Tuesday morning of 7th 8th week of classes___________The schedule is returned to District Center Directors with full-time faculty assigned.VP for Instruction office.Monday morning of 9th week of classes___________The course schedule, with changes & full-time and adjunct faculty assigned, turned into Vice-President of for Instruction.Department Chairs and District Center Directors Wednesday morning of 7th 10th week of classes___________Final schedule done & sent out to centers districts and staff. Course textbook adoptions openVP for Instruction officeFriday afternoon of 7th `0th week of classes___________Course textbook adoptions dueDepartment Chairs10th week of classes.Departmental pre-advisingDistrict Department Chairs, Center staff, and advisors11th week of classes___________ COURSE SCHEDULING PROCEDURE/GUIDELINES All 2-year and adjusted schedules will follow procedures and guidelines. Two-year scheduling occurs every other year. The Center Directors, Faculty General Education Director and Academic Department Chairs will follow the scheduling procedures and guide lines guidelines each semester to add courses to the schedule for students who are readmitted, on approved deferment, return from deferment, off suspension, transfer in or who have not successfully completed the course. ActivityPerson ResponsibleDue DatePlanning meeting for all center directors, counselors, and academic advisors to review procedures, responsibility, deadlines and changes in status sheets/major requirements.VP for Instruction/ and VP for Student Services. Enrollment Management DirectorFirst-week faculty returnsCourse surveys and p Potential Graduate applications nts completed at time of registration.Center Counselors and Department AdvisorsWeek of At the start registrationWritten notification to registrar about course closing and opening Course confirmation meeting for present semester with course closing/opening and changes in credit hours or lab fees.VP for Instruction, Center Directors, and Department Chairs1st week after registration endsTentative schedule circulated to students for response.Center Directors2nd & 3rd week of class.Review responses to tentative schedule.Directors/Counselors/Advisors.4th week of class.Submit Present proposed schedule to Local Boards for their approval review and/or recommendations.Center Directors5th-8th week of classSubmit preferred schedule with probable student enrollments to VP for Instruction.Center Directors8 5th week of class. (Friday Morning)Submit requests to Instructional departments.VP for Instruction.9th week of class.Complete schedule and meet with Chairspersons and Center Directors to review schedule. assign full-time faculty, indicate lab fees, order textbooks for part-timers and Chairpersons.VP for Instruction10 7th week/Friday TuesdayTextbook orders Adoptions open.Full-time Ffaculty/ and Department Chairs10 7th week of classSemi-f Final schedule typed and distributed to Center Directors.VP for Instruction11 8th week of classMeeting with Center Directors and Department Chairs to respond to semi-final schedule. Last chance to make schedule modifications.VP for Instruction, Directors and Chairpersons.12th week of class.Distribution of revised schedule to districts and staff.VP for Instruction.13th week of class.Selection and approval of part-time faculty.Directors/Chairpersons.10th-12th weeks of class.Review and print of final schedule. Distribute before semester ends.VP for Student Affairs, Institutional Dev. Chair.14th week of class.Publicity for courses.Center Directors, Institutional Development, Student Success Committee, Department Chairs, and FacultyOn-goingCancellation of courses without approved instructor.VP for Instruction, Department Chair, and Center Directors.1 W week before after registration endsCancellation of courses without sufficient enrollment.VP for Instruction, Department Chair, and Center Directors1 W week before after registration ends GUIDELINES 1. Final responsibility for scheduling of classes shall rest with the VP for Instruction who must consult and receive consensus with Center Directors and Department Chairs -persons to assure compliance with all policies and procedures. 2. It is the responsibility of the Counselor in each District Center and academic advisors assigned to the District Center to make sure that course requests are compatible with student needs and course prerequisites. 3. Student surveys are the responsibility of the Counselor and academic advisor. Unanticipated community/ and student needs for courses not planned through utilized student records are the responsibility of c Center Directors. 4. It is the responsibility of the VP for Instruction, District Center Directors, and Department Chairs to distribute full time faculty assignments in such a way as to assure that no district center has a disproportionate number of part-time faculty to recruit. 5. Academic Advisors are assigned to Districts Centers according to procedures developed by the instructional division as part of each faculty members work plan. (See 60-004) 6. District Center Directors are responsible for academic advisors in terms of reporting to the VP for Instruction on their effectiveness and attention to duty. 7. District Center Directors are responsible for submitting reviewing proposed schedule to with the local college boards for concurrence. 8. The VP for Community Services and Student Development shall supervise compliance of time with the centers. Any problems should be noted early on and strategies for resolution developed (e.g., sick or missing personnel). 9. Student travel to other districts centers may be required for some courses in order to expedite graduation. Every effort will be made to deliver courses at each district center for the students of that district center. 10. Adjunct Faculty are hired by the District Director Instructional Division from those approved through the respective Department Chairs persons according to established policy. (See 61-350) (See 71-008) 11. Textbooks ordering is the responsibility of full-time faculty through the respective Department Chairperson. Textbook ordering for part-timers is the responsibility of Department Chairpersons. 12. Students who will graduate at the end of the academic year should receive priority on course requests. If the student has made a reasonable effort to complete the requirements, the District Center Director should notify the VP and the course will be requesting classes. 13. Restricted or special programs for nursing, agriculture, and special projects are not the scheduling responsibility of the district Center staff although courses in these areas may be offered in District the Centers. The center director will need sufficient notice of these classes in order to schedule a classroom. 14. Enrollment limitations are in place on all courses, 30 for all courses, except 010 93 courses which will not be more than 25. Other courses may be limited because of special nature (i.e., labs). 15. Classes which constitute the college core requirements will be offered on an established, rotating schedule in all but the smallest districts centers. In these districts centers, they will be offered based upon student request. The rotating schedule of core classes will be posted in each center so students will be able to plan their course accordingly.      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